Invoices issued late and payment follow-up done by memory
Service
Finance & Accounting Automation
For businesses whose invoicing, payments, subscriptions, e-commerce checkout and bookkeeping are held together by manual re-keying, spreadsheets and memory.
At a glance
- Payment gateway and checkout integration (Stripe, PayFast, Yoco)
- Subscription and recurring billing automation
- Invoicing generated from quotes, orders and CRM events
- E-commerce order-to-accounting flows (WooCommerce, Shopify → Xero, QuickBooks)
3-step processOngoing retainer option
Common issues
What we see most often.
Subscription billing tracked in spreadsheets
E-commerce sales that never reconcile cleanly with accounting
Failed payments and churn noticed weeks late
No dependable quote-to-cash visibility
What we support
Practical help, not a rebuild.
- Payment gateway and checkout integration (Stripe, PayFast, Yoco)
- Subscription and recurring billing automation
- Invoicing generated from quotes, orders and CRM events
- E-commerce order-to-accounting flows (WooCommerce, Shopify → Xero, QuickBooks)
- Reconciliation, dunning and financial reporting
Process
How we work.
Map the quote-to-cash flow and find the highest-friction seam
Automate that seam first, measured against the baseline
Reconcile, report and hand over a flow your bookkeeper trusts
Proof
Seen in practice.
Real systems, measured honestly — every claim labelled verified, estimated, or qualitative.
Crypto transaction platform for a private banking service
Fintech — founder's prior contract (at Kabru) · Transaction flows shipped inside the live private banking platform, deployed as scalable containerised services.
E-commerce platform for a national music rights organisation
Music rights / entertainment — founder's prior agency work (at Glasshouse) · A production e-commerce platform serving a national rights organisation, delivered within an agency team.
Retainer path
Ongoing ownership.
Finance automation typically continues as a monthly retainer covering monitoring, failed-payment recovery and new workflow additions.
Related services
Explore other support options.
Website Maintenance
For businesses with existing websites that need updates, fixes, SEO implementation, performance work, security support, forms, landing pages, and practical improvement.
Garden Care
The optional monthly care routine for systems a FORT has delivered or stabilised. Garden Care runs on PRUNE — Performance checks, Reports, Updates, Nurture, Enhancements — in three tiers: Garden Care (one agreed application or workflow boundary), Garden Growth (adding one SEO or paid-search lane), and Garden Operations (a broader, individually scoped register).
Web Application Maintenance
For existing applications that need bug fixes, enhancements, refactoring, infrastructure support, and ongoing development.
Related reading
From the Insights hub.
The invisible finance admin: how much manual money-work costs you
The quote-to-cash trail is full of paid hours spent moving numbers by hand. Where finance admin leaks time, and what automation looks like step by step.
Next step
Not sure this is the right fit?
Start with a free fit check. A paid Technical Review then maps one agreed system or workflow, its risks, dependencies and improvement options. You approve the scope and fee before it starts.
FORT / Sprint Assist — A defined outcome and a scoped delivery cycle — typically a two-week FORT with agreed acceptance criteria and a clean handover.
Reserved Capability — Ongoing access to a fractional digital department: the systems you depend on kept healthy, improved steadily and extended when the business needs it.
Partner / White-label Capability — Delivery support for agencies and partners: our senior engineers behind your client work, under your brand and your client relationship.
Discuss your first FORT